When inviting someone to an event or gathering, it’s important to express the invitation clearly and politely. Instead of saying “We request your presence,” there are many other ways to ask someone to attend. For example, you can say, “We would be honored by your presence,” or “Please join us for this special occasion.” 

Other alternatives include, “Your presence would mean a lot to us,” and “We would love for you to attend.” You can also use phrases like, “We kindly invite you to be with us,” or “It would be a pleasure to have you join us.” These different expressions allow you to convey the same sentiment in a more personalized way.

Key Takeways

1. Variety in Expression: There are multiple polite alternatives to ask someone to attend, making invitations feel more personal and sincere.
2. Politeness and Respect: Using different phrases shows respect for the person being invited and emphasizes their importance.
3. Tone and Personalization: Tailoring your invitation language can reflect the tone of the event and your relationship with the guest.
4. Clear Intent: Regardless of the phrasing, the goal is to make the invite clear and welcoming, ensuring the person knows they are valued.

1. We Would Be Honored

This phrase conveys a strong sense of respect and admiration for the person being invited. It’s often used when the event is of significant importance or when inviting someone whose presence is deeply valued. It shows humility and reverence.

Example: “We would be honored if you could join us to celebrate our annual gala.”

Short Letter: 

Dear [Name],

We hope this letter finds you well. It is with great pleasure that we extend this invitation to you for our upcoming event. We would be truly honored by your presence at our gala on [date] at [venue]. Your presence will certainly make the evening even more special.

Looking forward to your positive response.

Warm regards,
[Your Name]

2. We Would Love Your Company

This phrase is a friendly, warm way to invite someone. It emphasizes that their presence would be enjoyable, showing a more casual tone while still being respectful. It can be used for informal or semi-formal occasions.

Example: “We would love your company at our family reunion this summer.”

Short Letter: 

Dear [Name],

We hope you are doing well! We would love your company at our upcoming family reunion on [date]. It would be wonderful to have you there to enjoy the festivities and reconnect with loved ones.

Please let us know if you can attend.

Best regards,
[Your Name]

3. Requesting Your Attendance

This formal phrase is suitable for more official or professional events where you need to ensure the person understands the importance of their presence. It’s direct and respectful.

Example: “We are requesting your attendance at the board meeting on [date].”

Short Letter: 

Dear [Name],

We are writing to request your attendance at our upcoming board meeting on [date]. Your insights and contributions would be greatly appreciated. The meeting will take place at [venue] and is scheduled to begin at [time].

We look forward to your presence.

Sincerely,
[Your Name]

4. Kindly Join Us

This polite expression invites someone with warmth and consideration, showing respect while keeping the tone light and inviting. It works well for both formal and casual events.

Example: “Kindly join us for a wonderful evening of celebration.”

Short Letter: 

Dear [Name],

We would be delighted if you could kindly join us for an evening of celebration at [venue] on [date]. It promises to be an unforgettable event, and your presence will make it even more special.

We hope to see you there.

Best regards,
[Your Name]

5. Cordially Inviting You

This formal invitation phrase is often used in official letters or formal events. It exudes a professional tone while still being inviting. It is appropriate for events where you want to show both respect and formality.

Example: “We are cordially inviting you to our annual fundraising event.”

Short Letter: 

Dear [Name],

We are cordially inviting you to join us for our annual fundraising event on [date] at [venue]. Your participation will play a crucial role in the success of our mission, and we would be honored to have you there.

Looking forward to your presence.

Sincerely,
[Your Name]

6. Seeking Your Presence

This phrase suggests that the person being invited is highly valued, and their presence is genuinely desired. It often works well for intimate events or those that require the attendance of key people.

Example: “We are seeking your presence at our wedding celebration.”

Short Letter: 

Dear [Name],

We are seeking your presence at our wedding on [date]. Your support and blessings would mean so much to us as we celebrate this special day. The ceremony will take place at [venue], followed by a reception.

We hope you can join us.

Warm regards,
[Your Name]

7. Inviting Your Participation

This phrase is suitable when the event involves active involvement or contribution, such as workshops, conferences, or panel discussions. It emphasizes the importance of the invitee’s role.

Example: “We are inviting your participation in our upcoming charity event.”

Short Letter: 

Dear [Name],

We are inviting your participation in our charity event on [date]. Your expertise and contribution will greatly benefit our cause. The event will include several activities, and we would love for you to take part in [specific role].

Please let us know if you can participate.

Best regards,
[Your Name]

Read This Post: 18 Other Ways to Say “I Really Appreciate Your Help”

8. Welcoming Your Attendance

This phrase emphasizes a warm and inclusive invitation. It’s a great way to make someone feel that their presence will be genuinely appreciated, whether the event is small or large.

Example: “We are welcoming your attendance at our annual gala.”

Short Letter: 

Dear [Name],

It is our pleasure to be welcoming your attendance at our annual gala on [date] at [venue]. Your presence will add to the joy of the occasion, and we would love for you to join us in the celebration.

We look forward to your confirmation.

Sincerely,
[Your Name]

9. Soliciting Your Company

This is a more formal or business-like way to invite someone, often used when you want to be respectful but maintain a professional tone. It is suitable for events like meetings, conferences, or business luncheons.

Example: “We are soliciting your company for our corporate networking event.”

Short Letter: 

Dear [Name],

We are soliciting your company for our corporate networking event on [date]. It will be a fantastic opportunity for professionals to connect, and your attendance would be highly valued. The event will be held at [venue], and we hope you can join us.

Looking forward to your participation.

Best regards,
[Your Name]

10. Extending an Invitation

A polite, straightforward way of inviting someone. It’s commonly used for both formal and informal events, emphasizing the gesture of offering the invitation.

Example: “We are extending an invitation to you for our annual banquet.”

Short Letter: 

Dear [Name],

We are extending an invitation to you for our annual banquet on [date] at [venue]. We would be honored to have you attend and celebrate with us. The evening promises to be filled with exciting moments.

Please let us know if you are able to attend.

Sincerely,
[Your Name]

11. Inviting Your Presence

This expression is a formal way to request someone’s attendance. It works well for events like weddings, graduations, or any significant occasion where the guest’s presence is highly regarded.

Example: “We are inviting your presence at our wedding celebration.”

Short Letter: 

Dear [Name],

It gives us great joy to be inviting your presence at our wedding on [date]. We sincerely hope you can join us on this special occasion. The ceremony will be held at [venue], and we look forward to sharing this moment with you.

Best wishes,
[Your Name]

12. We Can’t Wait to Celebrate with You

This phrase shows excitement and anticipation for the event, making it a warm and welcoming invitation. It is best for casual or joyful celebrations where you are looking forward to sharing the occasion with the invitee.

Example: “We can’t wait to celebrate with you at our anniversary party.”

Short Letter: 

Dear [Name],

We can’t wait to celebrate with you at our anniversary party on [date]. Your presence will make the event even more special. We are looking forward to enjoying this joyous occasion together at [venue].

Please let us know if you can make it.

Warmly,
[Your Name]

13. Join Us for a Day of Fun

This phrase is great for casual gatherings like picnics, sports events, or fun outings. It sets a light-hearted tone and invites the guest to enjoy the day without formality.

Example: “Join us for a day of fun at the beach this Saturday!”

Short Letter: 

Dear [Name],

Join us for a day of fun at the beach this Saturday! We have planned some exciting activities and would love for you to be part of it. The event will begin at [time], and we’re looking forward to spending a memorable day together.

Let us know if you can join us!

Best regards,
[Your Name]

Also See This Post: 29 Other Ways to Say “Thank You for Your Participation”

14. We Hope to See You There

A friendly, hopeful invitation that expresses eagerness to have someone join the event. It’s often used for casual events but can also work in semi-formal settings.

Example: “We hope to see you there at our grand opening this Friday.”

Short Letter: 

Dear [Name],

We hope to see you there at our grand opening this Friday. It would be wonderful to have you with us as we celebrate this exciting new chapter. The event will be at [venue] starting at [time], and we are looking forward to seeing you.

Best regards,
[Your Name]

15. You’re Part of Our Celebration

This phrase emphasizes the inclusion of the invitee as an integral part of the celebration. It makes the invitee feel special and valued.

Example: “You’re part of our celebration, and we would love for you to join us.”

Short Letter: 

Dear [Name],

You’re part of our celebration, and we would be delighted to have you join us for this special event on [date]. Your presence will make the occasion even more meaningful, and we look forward to celebrating together at [venue].

Best regards,
[Your Name]

Conclusion

When inviting someone to an event, it’s always nice to vary your language to convey respect and excitement. Instead of saying “We request your presence,” you could use expressions like “We would be honored by your presence” or “We would love for you to join us.” These alternatives make the invitation feel more personal and considerate.

Other options include saying “Kindly join us” or “Your presence would mean a lot to us.” Phrases such as “We hope to see you there” and “Join us for a memorable occasion” also convey warmth and enthusiasm while keeping the tone polite and welcoming.