When sending emails, it’s essential to vary your language for smoother communication. “By way of introduction” is a common phrase, but there are many other alternatives. These alternatives can help convey a more professional or friendly tone. 

Phrases like “I’d like to introduce,” “Allow me to introduce,” and “I’m reaching out to introduce” serve the same purpose. Using these alternatives can make your email sound more engaging. In this article, we’ll explore 30 different ways to say “by way of introduction” in an email.

Key Takeaways

1. Variety in Language: Using different phrases instead of “by way of introduction” can enhance the tone of your email.
2. Tone Flexibility: Depending on the situation, you can adjust the formality with phrases like “Allow me to introduce” or “I’d like to introduce.”
3. Professionalism: Some alternatives can make your email sound more polished and professional.
4. Engagement: Varied phrasing keeps the email interesting and more engaging for the reader.
5. Efficiency: Choosing the right phrase can make your introduction more concise and impactful.
6. Context Awareness: Different alternatives work better in different contexts, so it’s important to tailor your choice to the message and relationship.

1. As an initial note

This phrase is often used to begin a conversation or provide a brief introduction. It’s a simple, neutral way to ease into the message, especially when introducing someone or explaining a point.
Example:
“As an initial note, I would like to highlight the importance of effective communication in our team meetings.”
Letter Example:
Dear [Recipient],
As an initial note, I’d like to express my excitement about the upcoming collaboration. I believe that with our combined efforts, we can create something impactful. We look forward to working with you closely to ensure smooth communication throughout the project.
Best regards, 

[Your Name]

2. To kick things off

This phrase is commonly used to start a presentation, meeting, or email in a casual and friendly manner. It creates a sense of excitement and sets the tone for a productive discussion.
Example:
“To kick things off, let’s talk about the project timeline and the key deliverables.”
Letter Example:
Dear [Recipient],
To kick things off, I wanted to introduce myself and share a bit about my background. I’m thrilled to be working with you on this project and I’m confident that together we can accomplish great things. Let’s schedule a time to discuss our next steps and begin moving forward.
Best regards, 

[Your Name]

3. Permit me to introduce myself

This phrase is often used when making a more formal introduction. It shows respect and professionalism, making it suitable for business emails or formal settings.
Example:
“Permit me to introduce myself, I am Jane Smith, the project manager for this initiative.”
Letter Example:
Dear [Recipient],
Permit me to introduce myself—my name is John Doe, and I am the new Senior Consultant at XYZ Corp. I look forward to collaborating with you and bringing my expertise in project management to this new role. Please feel free to reach out to me if you have any questions.
Best regards, 

John Doe

4. To commence

This phrase is another formal way to begin a message. It’s often used in professional or official communications, especially when setting the stage for something important.
Example:
“To commence, we’ll review the agenda and objectives for today’s meeting.”
Letter Example:
Dear [Recipient],
To commence our discussion, I’d like to share an overview of the current state of the project and the next steps we’ll be taking to ensure its success. We’ve gathered key insights, and I believe our team is well-positioned to achieve our goals.
Best regards, 

[Your Name]

5. By way of a formal introduction

This phrase is used when a formal and detailed introduction is necessary. It’s especially useful in business or professional environments where clarity and structure are key.
Example:
“By way of a formal introduction, allow me to explain the scope of our project and the goals we aim to achieve.”
Letter Example:
Dear [Recipient],
By way of a formal introduction, I’d like to share with you the key objectives of our upcoming partnership. We are committed to ensuring a smooth and productive collaboration. Please find attached the detailed proposal for your review.
Best regards, 

[Your Name]

6. Allow me to start by saying

This phrase is ideal for opening up a conversation with a clear and respectful introduction. It offers a gentle transition into the main topic.
Example:
“Allow me to start by saying that I am truly excited about the opportunity to work with you.”
Letter Example:
Dear [Recipient],
Allow me to start by saying how much I appreciate the opportunity to be involved in this project. I’m confident that our combined skills and dedication will make a significant impact. Let’s discuss how we can best align our efforts to reach our mutual objectives.
Best regards, 

[Your Name]

7. As an opening statement

This phrase is used when providing a clear and direct introduction, often before delving into more specific details. It’s formal but concise.
Example:
“As an opening statement, we are committed to delivering high-quality results within the agreed timeline.”
Letter Example:
Dear [Recipient],
As an opening statement, I would like to outline the key milestones of our project and set expectations for the upcoming weeks. This will ensure we are all aligned and working towards the same goals.
Best regards, 

[Your Name]

8. To set the stage

This phrase is useful for introducing the main topic of a conversation or presentation. It’s often used to provide context and prepare the reader for what follows.
Example:
“To set the stage, we will begin with an overview of the current situation and the challenges we need to address.”
Letter Example:
Dear [Recipient],
To set the stage for our upcoming discussion, I’d like to briefly touch on the key areas we’ll be focusing on in the next phase of the project. This will provide a clear roadmap for our actions moving forward.
Best regards, 

[Your Name]

9. Let me begin by introducing myself

A straightforward and simple way to start an introduction. This phrase is often used when making personal or professional connections.
Example:
“Let me begin by introducing myself; I’m Sarah Jones, and I will be your point of contact throughout this project.”
Letter Example:
Dear [Recipient],
Let me begin by introducing myself—my name is Tom White, and I’m the new Director of Marketing at ABC Corporation. I’m looking forward to collaborating with you and exploring new opportunities for growth.
Best regards, 

Tom White

10. As an introductory remark

This phrase is used to gently ease into the core subject of your email or presentation. It’s a polite and professional way to begin.
Example:
“As an introductory remark, I would like to emphasize our shared goals for the upcoming initiative.”
Letter Example:
Dear [Recipient],
As an introductory remark, I would like to express my gratitude for the opportunity to work alongside you. Together, we can achieve significant milestones and create a positive impact. I look forward to our partnership.
Best regards, 

[Your Name]

11. To inaugurate

This phrase is formal and used to mark the beginning of something, often a project or event. It implies an official or ceremonial start.
Example:
“To inaugurate this partnership, we’ll begin by reviewing the foundational strategies we’ve developed.”
Letter Example:
Dear [Recipient],
To inaugurate our partnership, I would like to schedule an introductory meeting where we can align on key objectives and strategies. This will set the tone for a successful collaboration.
Best regards, 

[Your Name]

12. Let’s start off with

This phrase is an easygoing way to kick off a discussion. It’s perfect for more casual or informal situations.
Example:
“Let’s start off with a quick review of the agenda for today’s meeting.”
Letter Example:
Dear [Recipient],
Let’s start off with a brief overview of the goals for this project. I believe this will help us set clear expectations and ensure everyone is aligned from the start.
Best regards, 

[Your Name]

13. To lay the groundwork

This phrase is used to prepare the audience or reader for what’s to come. It’s a formal way to establish context and set the stage for further details.
Example:
“To lay the groundwork, let’s discuss the preliminary research we’ve conducted.”
Letter Example:
Dear [Recipient],
To lay the groundwork for our upcoming project, I would like to outline the key research areas we will be focusing on. This will provide a foundation for the strategies we will implement in the coming weeks.
Best regards, 

[Your Name]

14. To get things underway

A straightforward way to initiate a project, meeting, or conversation. It’s a no-nonsense, clear-cut introduction.
Example:
“To get things underway, we’ll start with a review of the project scope and objectives.”
Letter Example:
Dear [Recipient],
To get things underway, let’s schedule a kickoff meeting where we can discuss our priorities and start planning the first phase of the project. I’m looking forward to collaborating with you.
Best regards, 

[Your Name]

15. To preface my introduction

This phrase is used to add context before giving a more formal introduction. It’s polite and professional, especially in a business or academic setting.
Example:
“To preface my introduction, let me briefly explain the goals of this initiative.”
Letter Example:
Dear [Recipient],
To preface my introduction, I’d like to share the key goals and expectations for our partnership. I’m confident that we can achieve great things together.
Best regards, 

[Your Name]

16. As an opening gesture

This phrase suggests that the following information is an opening move in a conversation, often used to express goodwill or an invitation.
Example:
“As an opening gesture, I’d like to offer my support in any way possible during this transition.”
Letter Example:
Dear [Recipient],
As an opening gesture, I’d like to extend an invitation for you to join our next team meeting. This will allow us to introduce key members and align on next steps.
Best regards, 

[Your Name]

17. To initiate our conversation

This is a formal way to start a discussion, often used in business emails or formal interactions. It signals the start of a more detailed or specific conversation.
Example:
“To initiate our conversation, I’d like to first address the main points of our meeting.”
Letter Example:
Dear [Recipient],
To initiate our conversation, I’d like to outline the key objectives of this project. By addressing these early on, we can ensure we are all aligned moving forward.
Best regards, 

[Your Name]

18. Let me outset by saying

This phrase is used to begin a conversation or explanation, offering a clear and direct start.
Example:
“Let me outset by saying that we are fully committed to delivering excellent results.”
Letter Example:
Dear [Recipient],
Let me outset by saying how much I value your input on this project. Your expertise will be essential as we move forward.
Best regards, 

[Your Name]

19. To commence proceedings

A formal and authoritative way to begin a process or event, usually used in professional or ceremonial contexts.
Example:
“To commence proceedings, we will start by reviewing the main objectives of today’s meeting.”
Letter Example:
Dear [Recipient],
To commence proceedings, I’d like to share the agenda for our upcoming meeting. This will ensure that we remain focused and organized throughout our discussion.
Best regards, 

[Your Name]

20. As a preamble

This phrase is typically used to introduce background information or context before diving into the main discussion. It provides the reader with a framework for understanding the subsequent details.
Example:
“As a preamble to our discussion, let me provide a brief overview of the challenges we’ve encountered so far.”
Letter Example:
Dear [Recipient],
As a preamble to our upcoming strategy session, I’d like to highlight the current issues and areas where we could improve. Understanding these will give us a clear starting point for our discussion.
Best regards, 

[Your Name]

21. Meet [Name]

A straightforward and informal way to introduce someone or something. It’s commonly used when making a personal introduction or in less formal settings.
Example:
“Meet John, our new project manager, who will be leading the team for this initiative.”
Letter Example:
Dear [Recipient],
Meet Sarah, our new Senior Consultant. She will be your point of contact for any project-related queries and is excited to work with you. Feel free to reach out to her directly.
Best regards, 

[Your Name]

22. I’d Like You to Know

This phrase is used when you want to convey important information, often with a focus on clarity or urgency. It is direct and informative.
Example:
“I’d like you to know that we’ve made significant progress on the project and are ahead of schedule.”
Letter Example:
Dear [Recipient],
I’d like you to know that our team has successfully completed the preliminary research and we are now moving on to the next phase. We’re excited to share our findings with you at our upcoming meeting.
Best regards, 

[Your Name]

23. Allow Me to Introduce

This phrase is often used in formal emails when you’re about to introduce a person or a concept. It’s polite and respectful, making it suitable for business or professional settings.
Example:
“Allow me to introduce James, who will be leading the marketing department from now on.”
Letter Example:
Dear [Recipient],
Allow me to introduce our new director of operations, Emily Parker. She brings a wealth of experience and expertise to the role and will be overseeing the day-to-day management of the project.
Best regards, 

[Your Name]

24. Connecting You With

This phrase is useful when you are introducing someone to another person, especially in a professional or networking context.
Example:
“Connecting you with Sarah, our Senior Marketing Manager, who will be able to answer all your questions about the campaign.”
Letter Example:
Dear [Recipient],
I am connecting you with James, who is the best person to discuss the details of your inquiry. He’ll be happy to assist you further and provide the information you need.
Best regards, 

[Your Name]

25. A Quick Note About

This phrase is ideal when you want to quickly introduce a topic or piece of information without diving into excessive detail. It’s often used for brief updates.
Example:
“A quick note about the meeting schedule: We’ve moved it to Thursday at 2 PM.”
Letter Example:
Dear [Recipient],
A quick note about the upcoming event: the venue has changed, and it will now be held at the Hilton Conference Center. We look forward to seeing you there!
Best regards, 

[Your Name]

26. Let Me Present

This phrase is used when you are about to introduce something important or make a formal presentation. It’s a clear and assertive way to set up a conversation.
Example:
“Let me present to you the finalized proposal for the new marketing campaign.”
Letter Example:
Dear [Recipient],
Let me present our updated roadmap for the project. This will provide an overview of our next steps and the timeline we plan to follow.
Best regards, 

[Your Name]

27. Here’s a Brief Intro

This phrase works well for casual introductions or when you want to provide a quick overview. It’s less formal but still polite.
Example:
“Here’s a brief intro to our new team members, Sarah and James, who are joining us this quarter.”
Letter Example:
Dear [Recipient],
Here’s a brief intro to the new features of the product. We’ve worked hard to improve the user interface and add additional functionality based on your feedback.
Best regards, 

[Your Name]

28. I Want to Share

This phrase is used to indicate that you have something important or personal to convey. It’s direct and allows the reader to know that you have valuable information to share.
Example:
“I want to share some exciting news—our team has successfully launched the new website!”
Letter Example:
Dear [Recipient],
I want to share with you the results of our latest customer survey. The feedback has been overwhelmingly positive, and we are excited to implement the suggested improvements.
Best regards, 

[Your Name]

29. Say Hello to

This informal phrase is perfect for introducing someone to the reader. It has a friendly tone, making it suitable for casual or team emails.
Example:
“Say hello to our new team member, John, who will be working with you on this project.”
Letter Example:
Dear [Recipient],
Say hello to Sarah, who will be taking over the role of Client Relationship Manager. She’s excited to meet you and start collaborating on your projects.
Best regards, 

[Your Name]

30. Introducing You to

This phrase is used to formally or informally present someone or something to the reader. It’s a versatile introduction that can be used in various contexts.
Example:
“Introducing you to our new HR manager, Rebecca, who will be your primary contact moving forward.”
Letter Example:
Dear [Recipient],
Introducing you to Emily, our Senior Consultant, who will be overseeing the strategic development for your account. She will be in touch with you soon to discuss the next steps.
Best regards, 

[Your Name]

Conclusion

When you’re crafting a professional email, you often need to introduce yourself or someone else. Instead of repeating “by way of introduction,” there are several alternatives you can use to keep your writing fresh and engaging.
Phrases like “to introduce,” “I’d like to present,” or “allow me to introduce” serve as effective substitutes. Each alternative brings a slightly different tone, whether formal or casual, depending on your message’s context.

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